Preparing a Manuscript

Since papers submitted to the JSCE for review are presented first at the Annual Meeting of the SCE, SJE and SSME, authors are expected to prepare their work following the standards of academic scholarship and, with the notice above, IRB approval when research involves human subjects. The co-editors recognize that these papers may be developed in a style appropriate for presentation, and may include a colloquial tone. However, papers for JSCE review must be submitted in prose; presentations in power point or other outline form are not acceptable.

All papers that are submitted to the JSCE for review should include a 100-150 word abstract at the start; although it may reflect in part, the abstract does not replace the introduction to the paper.

Panel presentations in plenary, concurrent, or interest group sessions may be submitted to the JSCE for review. Recognizing the likely colloquial nature of some presentations, however, the JSCE requires that panel submissions adhere to the academic standards of scholarship. The co-editors recommend the following options:

  1. That one of the panelists assumes the work of collating and merging the panelists’ respective works to create a single document (this option requires the development of an introduction, presents a break between each of the panelist’s work by identifying the author and title of their presentation, and includes if available any prepared response by yet another member of the panel); for example, see Sohail Hashmi and respondents John Kelsay, Dov Nelkin, Jonathan E. Brockopp, and Irene Oh, “Cultivating a Liberal Islamic Ethics, Building an Islamic Civil Society,” JSCE 27.1 (2007): 3-32.
  2. That one of the panelists assumes the work of weaving the panel presentations into a single document (this option requires the development of an introduction, transitions from one panelist’s work to the next, and a conclusion); for example, see Julie Hanlon Rubio, Barbara Hilkert Andolsen, Rebecca Todd Peters, and Cheryl Kirk-Duggan, “Women Scholars in Christian Ethics: the impact and value of family care,” JSCE 27.2 (2007): 11-53.

Papers should be developed using The Chicago Manual of Style. The JSCE employs the traditional rather than the author-date system of documentation and uses endnotes. Nevertheless, papers may be submitted at the time of the Annual Meeting of the SCE with footnotes or endnotes; these references may be single-spaced. The body of the text should be double-spaced type using a 12 point “Times New Roman” or other simple font.

Manuscripts must be submitted in both hard copy and electronic form. The JSCE needs four hard copies (one for each of the two referees, and one for each of the co-editors) and an electronic copy for both the archive and to facilitate editing for publication. We prefer “Word” or “Wordperfect”; for the time being, “Word 97-2003” or “Word 2007” are the JSCE Office word processing programs of choice.

Essays that are accepted for publication will be sent to authors with format editing, comments and requests for additional information, and suggestions for cutting, splicing, and other author-generated revision. Since authors will have time for revision, it is not essential that the manuscript you first submit meets precisely the style specifications of the JSCE-Georgetown University Press Guidelines although we recommend that you follow the formatting guidelines of Georgetown University Press below. Your cooperation in following these guidelines will facilitate the development of the manuscript for the volume and issue of the JSCE in which the essay will appear.

Georgetown University Press

GENERAL FORMATTING

  1. The entire manuscript is double spaced, including endnotes, extracts, and references, and you have used the 12-point Times font throughout the manuscript.
  2. All em-dashes —which when typeset will resemble these— in the text are indicated by two consecutive hyphens without space before, between, or after them, so that they appear—like this. If your word processing program automatically formats a dash to appear as an em-dash— like this— be sure there are no extra spaces before or after it.
  3. The first paragraph of each new section is set flush left and all subsequent paragraphs are indented using tabs.
  4. The first use of an abbreviation is spelled out in the text followed by the abbreviated form in parentheses, e.g., Federal Bureau of Investigations (F.B.I.). All subsequent mentions of the abbreviation may use the abbreviated form only. Please use periods between the letters.
  5. All unusual symbols (i.e., symbols that are not included in basic word processing software) are labeled with their correct name in the margin in each place they appear.
  6. The first use of a diacritical mark (acute accent, cedilla, etc.) is noted in the margin of the text.
  7. The entire manuscript has been prepared in the same word processing program, either Microsoft Word or WordPerfect. If you have converted the manuscript from another program, check each file to be certain that no data was lost. Clean up any extra spaces or incorrect characters that may have been added.
  8. Automatic hyphenation and widow-orphan protection have been turned off in your word processing program.
  9. All quotations have been compared with original sources for accuracy and completeness.
  10. All references have been checked for accuracy, completeness, and consistency of style. Each reference must have a corresponding text mention.
  11. All endnotes are double spaced and are in 12-point Times font. They are formatted in Chicago Manual of Style Documentation Two style (author-date), numbered consecutively in the text as superscript numerals throughout each chapter, are listed (using base-aligned numerals) at the end of each chapter or grouped by chapter at the end of the book, and placed before the references.
  12. Every page is numbered consecutively in the top, right-hand corner of the manuscript straight through from beginning to end in Arabic numerals. To number a manuscript consecutively across different electronic files: In Word – After choosing “Page numbers” from the “Insert” menu, click on “Format” on the box; choose “start at” and type in the page number with which you wish the file to begin. In WordPerfect – From the “Format” menu, choose “Page” and then “Numbering.” On the box, choose “Set Value” and insert the page number with which you wish the file to begin.
  13. All headers and footers have been removed.
  14. All figures and tables are numbered using chapter number plus figure number, e.g., Figure 3.2 and Table 2.1. Figures and tables should not be embedded in the text. The manuscript and disks will be returned to you if they contain embedded figures or tables.

ENDNOTES AND REFERENCES

  1. Please indicate in-text note references by typing a superscript number and then create a separate file for the notes or place them as a group at the end of the paper. Please do not use the footnote or endnote feature of your word processing program to create “embedded” notes. They can easily be severed from the text and lost when converting from one software program or platform to another. Place all endnotes at the end of the paper.
  2. All in-text note numbers are superscript, and all note numbers preceding the note itself are base aligned.
  3. Endnotes are formatted consistently and correctly using Documentation Two style (author-date) of the Chicago Manual of Style.
  4. Endnotes are numbered consecutively in each chapter and are either grouped by chapter at the end of the manuscript before the reference list or placed at the end of their respective chapters.
  5. All endnote numbers in the text have corresponding endnotes that are correct and accurate.
  6. All references are formatted consistently. Please use Documentation One style (humanities), as explained on pp. 487-635 of the Chicago Manual of Style for bibliographic/reference sources, and Documentation Two style (author-date), as explained in the Chicago Manual of Style for endnotes.
  7. All references have been checked for completeness and accuracy.
  8. All citations made in the text are listed in the references and all references listed in the reference can be found in the text. Please double-check this.
  9. In the reference list, all successive works by the same author(s) after the first appearance are preceded by six unspaced dashes (three em-dashes) and a period in lieu of the author’s(s’) name(s).